Tips for Dealing with a Computer Repair Shop
Last updated in May 2017
Even when working with a highly rated computer repair shop, it’s still important to deal with it carefully.
Put the problem in writing.
Give the shop a written description of symptoms. Describe the occasions when the problem occurs, exactly what happens, etc. Put this information in writing—otherwise the shop may forget what you’ve said by the time it starts working on your computer.
If possible, talk to the technician.
As with most types of repairs, it’s preferable to speak directly with the person who does the work. With a face-to-face exchange, you can make sure you adequately communicate the symptoms. Also, personal contact may make the technician care more about doing the job right. And you may be more understanding when the technician can’t solve a problem after you’ve had a chance to discuss the obstacles.
Insist on a written estimate.
Unless the shop demands that you authorize repairs up to a certain dollar amount in advance, request a written estimate upfront.
Under California law, as soon as you ask, “What’s it going to cost me to get this fixed?” the shop is obligated to provide a written estimate. The estimate must include all costs for parts and labor, and, without your prior consent, the shop may not charge for work performed or parts supplied in excess of the estimate.
If a shop finds a repair will exceed the estimate, the estimate can be revised; but you may refuse the new estimate and the shop must restore the equipment to its original condition. In this event, however, you may have to pay an estimate fee.
Consider whether the repair is worth it.
Repairing a computer often costs hundreds of dollars. If you have a newer device and are satisfied with its capabilities, spending that much makes sense. But if you have an old computer that will soon become obsolete, think about whether you might be better off applying repair costs toward a new model.
If you are quoted a high price, get more estimates.
Although it can be difficult to get estimates for repairs, most shops will provide them if you need only upgrade services. Contact a few and describe the upgrade or repairs another shop has recommended. If you are shopping for repairs, of course, this process doesn’t tell you whether the first shop’s diagnosis or recommendations are correct. If you suspect that they are incorrect, consider taking your device to a second shop for an estimate—even if it costs you an estimate fee.
Nail down the time.
Although unforeseen problems can arise, you’ll be in a better position to argue for priority service if you’ve received an advance commitment as to when the work will be completed.
Ask for replaced parts.
Even if you’ve never seen a motherboard or hard drive, shops don’t know how much you—or your nerd brother-in-law—knows. The shop will be reluctant to replace good parts or claim falsely to have replaced parts if it knows it has to return replaced parts to you.
If you leave a device with a repair company, get a receipt.
Get a detailed invoice.
The invoice should state: Name, address, and phone number of repair shop; your name and address; description of repair; itemized charges; date repair was completed; name of technician; and statement of any warranty on parts and/or labor. An invoice will be essential if you need to take advantage of the shop’s repair warranty.
Pay by credit card.
If you are dissatisfied with the work and the company is unwilling to make things right, you’ll have the option to contest the charge with your credit card company and get your money back.
Ask whether there’s something you can do (or stop doing) to prevent future problems.
Test the device as soon as you get it home.
If the problems persist, either take the device back to the shop immediately or email the shop to document that the problems were never solved.